Planning checklist

Tournament Planning Checklist
  • Choose the date of your event.
  • Assess your food & beverage needs.
  • Estimate the number of players expected.
  • Sign contract and place deposit to secure course and date.
6 to 8 Weeks Prior To Event
  • Assess your merchandise needs for:
  • Tee gifts (Shirts, golf balls, etc.).
  • Tournament prizes (Merchandise that will require custom logos will take approximately 4-6 weeks tbe delivered).
  • Staff and volunteer needs.
  • Order banners and/or hole sponsorship signs.
  • Order hole-in-one insurance if needed.
  • Keep Tournament Director updated on estimated number of players.
4 Weeks Prior To Event
  • Choose your menu and finalize food/beverage contract.
  • Final payment due to the course to hold tee times.
  • Final player count due.

3 Weeks Prior To Event
  • Finalize format of your competition.
  • Finalize transportation if needed.
  • Inform Tournament Director of any special needs for sponsors or volunteers.
  • Inform Tournament Director of needs for registration (# of tables, location, etc.).
  • Discuss Gift Certificate needs with Tournament Director
  • Send sponsor signs to course and discuss placement of signs. Closest the pin and long drive requests.

2 Days Prior To Your Event
  • Send a player listing/pairings sheet to the course by e-mail or fax. An Excel spreadsheet is the preferred method for player listings.
  • Communicate any changes or questions you may have.

Day Of Your Event
  • Deliver any signs, banners, prizes or hole-in-one cars that need tbe pre-staged the evening prior for an A.M. event and at least 3 hours prior ta P.M. event.
  • Allow ½ hour prior to your start for registration for every 40 players (e.g. 2 hours for 140 players, 1 hour for 80 players).
  • Communicate any last minute changes to the golf course tournament coordinator.

During Your Event
  • Relax and have fun!

After Your Event
  • Remember to pick up any leftover prizes.
  • Remember to pick up any banners or signs.